About

Registration

Complete your registration!

Scroll down to learn more about the registration process, fees, and more. While the registration deadline for delegates and observers has closed, individual registrations and payments must still be completed by 30 June 2024.

Registration to the Conference is by invitation only, and the minimum age of participation is 18 years old at the start of the event (born on or before 17 August 2006). Appointed delegation members under 30 years old are eligible for a reduced in-person participation fee (born on or between the dates 18 August 1994 and 17 August 2006), according to the participation fee structure.

How to register

National Scout Organization (NSO) Official Contacts (as listed in the World Scouting Directory) will receive a delegation registration form from WOSM, and should use it to submit their appointed list delegates and observers for the Conference. Nominees will then receive a unique individual registration link by email and be invited to complete the registration and payment process using the online registration system. 
 
If you are a member of an NSO who wishes to participate in the Conference as delegate or observer, please check that your NSO’s Official Contact has nominated you to receive an individual registration link.
 
Other guests may also attend by invitation only. Invited partners, special guests, and members of the World and Regional Scout Committees will receive separate registration emails.

Delegation size and diversity

Up to 2,000 participants will gather for the Conference either in-person or online. All major sessions and some breakout activities will be live-streamed, enabling more participants to tune-in and follow the event.
 
Up to six delegates and six observers from each Member Organization can initially register to attend the event. This quota reflects the venue’s capacity and ensures the fair representation of delegates from all 174 Member Organizations. 
 
Member Organizations wishing to appoint additional observers to their delegation were able to submit a list of names by 17 June 2024 to our waiting list. Individuals registered on the waiting list received confirmation of whether or not they can attend shortly after 17 June 2024, with any decisions based on overall registration numbers and the capacity of the venue.
All Member Organizations are encouraged to ensure that their delegation reflects the diversity of Scouting in their country – taking into consideration factors such as gender, age, and cultural representation. In line with the Conference Rules of Procedure, Member Organizations are also strongly encouraged to ensure that at least one third of their delegates and one third of their observers are young people under the age of 30.

Delegation roles

Each delegation must be composed of the following roles:

Head of Delegation

Responsible for leading their delegation. They will be responsible for the credentials to access the World Scouting eVoting system.

Delegates

Individuals who represent their Member Organization in decision-making processes.

Observers

Individuals who participate in the event and can join in discussions.

Attendance fees

The participation fee structure, which was officially announced in this circular, is outlined below:

Category Under 30 years 30 years and over
A
USD 455
USD 650
B
USD 595
USD 850
C
USD 792
USD 990
D
USD 920
USD 1,150
Digital
USD 25
USD 25

Digital participation

While the Conference will be primarily designed as an in-person event, online participation will be made available for delegates or observers unable to attend in-person. If necessary, whole delegations can participate digitally. 
 
The digital participation fee is set at USD 25 per person, for which they will be able to access and participate in key sessions. This includes virtual engagement in all plenary sessions and key breakout sessions, and to vote virtually for delegations with no individuals present in Cairo. Digital participants must register their attendance using the same process as in-person attendees

In-person fee coverage

Fees paid to attend the event in-person will cover:
– Venue access, ceremonies, daily lunches and coffee breaks for all seven days.
– Three dinners.
– Approved transportation between the official venues and recommended hotels.
– Airport transfers on arrival and departure days.
– Any costs related to hotel accommodation, flight fares, and visas are not covered in the participation fee.

Ahlan Wa Sahlan Initiative

The Ahlan Wa Sahlan Initiative is a solidarity fund put in place by the Egyptian Scout Federation to support Member Organizations with limited financial resources attend the 43rd World Scout Conference. The fund aims to support up to 50 National Scout Organizations from categories A and B, promoting gender diversity and youth participation.